The Ultimate Party Planning Checklist

Whether you own a party planning business or you’re just throwing an event for family and friends, this party planning checklist will help you get organized before the big day!

Whether it’s for a graduation or sales goal celebration, parties require the same event planning skills required to host any other type of group gathering. Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself.

What items are needed for a birthday party?

Take this list with you to any local party supply shop near you and you’ll pretty much have everything you need to host and decorate your celebration.

  1. A birthday cake. Egyptians invented cake so we have them to thank for this centuries-old tradition. Whether you buy it or make one yourself, make sure you have candles and a lighter handy as well.
  2. Entertainment rentals. Magicians, bouncy castles, and karaoke machines are popular.
  3. Party favour’s. In Rachel Ray’s party by the numbers article, party experts mention that you are welcome to choose affordable favour’s like candy bars or bubbles.
  4. Food and beverage party supplies. Everything from serving platters to cups.
  5. Invitations. Feel free to make your guest list long. On average, only 60% of attendees will respond Yes to cocktail party invitations.
  6. Signage. Direct guests towards your private venue and clearly mark parking areas.
  7. Balloons. A classic birthday party décor item, just make sure you dispose of them properly – lawmakers in several states are currently trying to make balloon releases illegal.
  8. Tables and chairs. Use furniture you already own or rent some. If you’re renting furniture for an outdoor party that takes place in the evening, consider adding heaters to your order.
  9. Tablecloths, center pieces, streamers, etc.  Etsy has over 67,000 birthday center piece options to choose from if you want the handmade look or customization of DIY without the actual doing it yourself part.
  10. Facebook has a great system for event planning and event calendars
  11. Don’t forget to build your ideas, places like eBay, Instagram & Pinterest are all good sources of information, start with the key search word “PARTY”

Whether you’re making an 80th birthday party planning checklist or a casual office get together, keep the following template handy as you begin the process of creating a fun-filled event for your loved ones or colleagues.

Download our Free party Planner DOCUMENT HERE

Read our FULL Guide on a Example Party Plan

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